Frequently Asked Questions (FAQs) – 2026 AMS Annual Meeting

General

When will the annual meeting take place? The AMS will meet online on 14–15 November and 19–20 November 2026.
In what time zone will the meeting take place? The meeting will take place in the Eastern Standard Time Zone.
When will the schedule for the conference be made available? The program schedule will be made available in August 2026.
Who do I contact for help? For general questions about the conference, please contact events@amsmusicology.org.
Are there opportunities to volunteer? Yes! But please note that space is limited. We cannot guarantee all who apply will be assigned a volunteer role. Information on how to apply will be made available in the spring.
Will there be opportunities to network and socialize? Yes. There will be many opportunities to network, socialize, and connect with colleagues and friends.
Will there be an exhibit hall? Yes, we will have an online exhibit hall available to all registrants.
Will there be a program book? Absolutely. The program book will be a publicly accessible and fully searchable digital program. It is expected to be available in mid-October.
How do I reserve an exhibit booth or program book ad and what are the deadlines? Information and reservation forms for exhibitors, advertisers, networking event organizers, and sponsors will be available in the spring.
How do I request accessibility accommodations? Requests for accessibility support can be sent to events [at] amsmusicology.org. Requests are handled confidentially by the AMS staff and are not shared.
Will attendees of the Annual Meeting be photographed? The AMS Annual Meeting organizers may capture a visual record of select meetings and activities. This visual record is for the organizers’ use only and may appear on the societies’ websites, newsletters, and social media streams. In registering for this event, you acknowledge that you may be photographed and waive the right to inspect or approve such images before posting.
Is there an anti-harassment policy? Yes. Harassment is unacceptable and will not be tolerated at the AMS Annual Meeting. All attendees and participants must agree to abide by the meeting anti-harassment policy at registration.
Is there a childcare or family care reimbursement available to attendees? AMS family care grants will not be available for the 2026 AMS Annual Meeting.

Registration

When can I register and what will it cost? Early registration will be available on or before 15 June 2026. More information will be available in the spring.
Are presenters and chairs required to register for the Annual Meeting? Yes, presenters, chairs and discussants/respondents are all required to register for the Annual Meeting.
Are there ways to have the registration fee waived? Yes! Conference volunteers will receive a waiver of the registration fee in exchange for six hours of service. Please note that space is limited. We cannot guarantee all who apply will be assigned a volunteer role. More information about volunteering will be available in the spring.
Is there a cancellation policy? Yes. Refund requests will be honored if received on or before 31 October 2026 and are subject to a $20 processing fee. Refunds requested after 31 October will not be honored.

Proposals & Submissions

When are proposals due? Proposals for sessions, performances, and the CAMPE Special Call for Remote Presentations are due 15 February 2026. Committee & Study Group proposals and CAMPE Special Call for Professional Development proposals are due 15 March 2026.
What is the AMS Alternate Years Rule and to which proposal types does it apply? The AMS Alternate Years Rule restricts the participation of individuals in successive meeting years. The AMS Alternate Years Rule does not apply for the 2026 Annual Meeting.
Are proposals read anonymously (i.e., with the names of participants hidden from the committee)? AMS roundtable, workshop, and film proposals are read openly, and all the names of participants are given to readers (and should be included in the proposal). AMS individual proposals and sessions are read anonymously until the final stages of the committee’s work.