Program & Schedule
Paper Presentations
Most daytime sessions consist of 3 papers. Paper presentations should be no more than 20 minutes long. The remaining time is for introductions and questions. The session chair will give a 1-minute introduction, and the Q&A for each presentation will last approximately 8–9 minutes. All presentations will be held live via Zoom, and presentation slides should be screen-shared.
Paper Forums
If you are presenting in a paper forum, your presentation should be no more than 15–18 minutes long. Paper forums will have one collective 30-minute Q&A at the end of the session.
Session chairs should facilitate introductions, manage the Q&A, and monitor session timing.
We also recommend that chairs, discussants, and presenters communicate in advance of the meeting. Chairs and paper forum discussants may request that presenters share a draft of their papers in advance and may provide other guidance on the session format. Please follow all reasonable instructions provided by your session’s chair or discussant. If you have questions about your session’s format or its management prior to the meeting, contact us at events@amsmusicology.org.
For more information on presenting or serving as a chair or discussant at the 2026 AMS Annual Meeting, explore the links below:
Volunteers
Volunteer room monitors will be in all Zoom session rooms. These volunteers are responsible for assisting with the Zoom platform and notifying the conference organizers in the event of any technical difficulties. Room monitors are not technicians, however, and may not be able to assist with complicated technical issues having to do with your own device(s). If you are presenting, it is your responsibility to test your equipment setup before your presentation.
Uploading Handouts
To help illustrate your presentation and make it more accessible, you are encouraged to provide handouts and supporting materials. These materials may be uploaded directly to the website where you submitted your original proposal. The deadline for uploading handouts is 30 October 2026.
Once uploaded, materials will be publicly available via the searchable online program. So, please make sure to only upload those things which you are comfortable making publicly accessible.
To upload handouts to accompany your presentation, please follow the directions below:
- Sign in to your ConfTool account. It needs to be the same account used to submit the proposal.
- Click on the “Your Submissions” menu item to open the Your Submissions page.
- Click on “Final Upload” in the right rail of the proposal to which the file(s) will be uploaded.*
- *Only the person who submitted the proposal will see the “Final Upload” link. If you are not the proposal submitter, please coordinate with the submitter to upload your handouts.
- The upload page has space for up to 2 file uploads. For each file to be uploaded, click the “Choose a file…” button to select the file to be uploaded. Only files in PDF format are accepted.
- When all files have been selected, click the “Upload File(s) and Save Data” button.
- A confirmation message will display if uploaded properly; an error message will display if something has gone wrong.
- Files will be added to the session listing in the Conference Agenda in real time, so check that your uploads have been added properly. If changes are needed to the files, you can return to “Your Submissions” and delete and/or replace files as desired.
IMPORTANT NOTE: The system allows two (2) handouts per proposal. Thus, presenters who submitted paper proposals may upload up to two (2) handouts per paper proposal. However, for sessions like workshops, roundtables, and pre-organized panels, the two (2) handout limit applies to the entire session, even if there are multiple presenters on it. So, if you are the submitter of a session proposal, you must coordinate with your panelists or presenters to consolidate your handouts into no more than two (2) document uploads. If changes are needed, you can delete and/or replace files as needed. All handout uploads must be in PDF format.
If you encounter difficulties uploading your handout, contact us at events@amsmusicology.org.